Best Restaurant Management Software in 2022

Restaurant management software, whether it’s the greatest POS system or inventory management software that saves you hours of headaches, is something that shouldn’t be overlooked at your establishment.

The food and beverage sector is an ever-changing landscape. Practices that were accepted only a few years ago are swiftly being phased out in favor of more efficient and speedier methods of operating.

Restaurant management software is one of the aspects of restaurant operations that has changed the most. Every day, new systems emerge that can perform tasks in a fraction of the time and with greater precision than previously possible.

When used correctly, restaurant management software is a sure-fire approach to ensure a restaurant’s success.

Continue reading to discover about the 16 finest restaurant management software options for 2021, as well as the features you’ll need to ensure they get the job done.

Restaurant Management Software – Everything you need to know

Restaurant management software assists restaurant owners and managers in running their businesses from start to finish. Restaurant employees use these tools to keep track of inventory, payroll, orders, and analytics.

Managers and owners can use these tools to compare business practices across multiple locations, make new employee onboarding easier, and track employee effectiveness. These tools offer a variety of features for either specific restaurant types or restaurants as a whole.

Point of Sale System (POS)

In the past, a good POS system was inexpensive, simple to use, and served only one purpose: processing sales and transactions.

Nowadays, POS systems are among the most powerful types of restaurant management software that a restaurant can have.

Modern POS systems function as a computer/cash register hybrid, processing credit card payments, printing receipts, displaying information on a user-friendly screen, and acting as a service station.

With technological advancements, formerly bulky tabletop POS systems are being replaced by tablets such as iPads for increased portability.

The following are the features that your POS system must have:

  • Capability to calculate cash for each order placed during the day
  • Keep track of cash in and cash out.
  • Create sales reports for various time periods.
  • Keep track of each guest’s payment methods.
  • Payroll data must be calculated.
  • Keep daily check averages.
  • Maintain a record of sales metrics.
  • Recurring customers’ information should be recorded and saved.
  • Based on the software, applications, and hardware, each POS system is unique.

When searching for a new POS system for your restaurant, conduct thorough research based on the restaurant’s wants and needs. Keep in mind that most POS companies will let you test the system for free before purchasing it.

Consider the following factors when selecting a POS system:

  • Ease of use: A POS system that necessitates extensive training may not be the best option for you. This will irritate not only employees but also customers who will be left waiting for certain transactions to complete.
  • Price and quality: Before purchasing a POS system, make sure you know your business inside and out. A modern system can be very expensive, so it must be capable of handling your business volume and individual restaurant specifications to be a worthwhile purchase.
  • Components required: In addition to purchasing the software, remember to purchase the necessary hardware components. This includes components such as the screen monitor and any portable terminal connected to the main unit.
  • Data tracking: Your POS system should include all of the programs required for not only front-of-house calculations, but also back-of-house calculations such as inventory reports and financial tracking.

Best POS systems in 2022

Harbortouch: Offers no-cost POS software and hardware, as well as free installation. The monthly fee is $89 per terminal.

Oracle’s micros is the world’s leading restaurant POS system. Price: Setup costs start at $5,000.

Square POS is simple to set up and extremely social media and marketing friendly. The hardware costs $169, and the transaction fee is 2.75 percent.

Revel: Simple interface, loyalty and gift card programs built in. Price: Depending on the size of the restaurant, around $139 per month.

Restaurant Reservation Software/Table Management System

Moving from the ‘pen and paper method of restaurant booking to a restaurant reservation system can make a huge difference for restaurants taking reservations.

Using restaurant reservation software not only simplifies your day-to-day operations, but it also improves the user experience for your guests.

Instead of answering phones and manually entering information, guests can enter their own information via a website interface, mobile app, or web widget.

See also: 7 Best Restaurant Inventory Management Software for 2022

A good restaurant reservation system will also include a user-friendly table management system.

This enables restaurants to receive bookings via a variety of channels while also visualizing their restaurant hour by hour.

Useful Features of a good restaurant reservation system

  • Custom reminders can help you reduce no-shows (SMS updates or time-sensitive push notifications)
  • Online reservations are simple to make.
  • Improve inventory management
  • Restaurant automation can boost efficiency.
  • Predict the amount of stock required in the coming days.
  • Allows you to set a maximum number of tables for reservations in order to avoid overbooking.
  • Stores guest information for future marketing activities such as emails or special event alerts (birthdays and anniversaries)

When selecting a reservation system for your restaurant, make sure it meets your daily requirements.

A good system should be simple to use and should not necessitate hours of training to master. It should also be scalable, able to meet not only the restaurant’s current needs but also future volume.

To create a faster user experience, all restaurant information should be stored in the cloud rather than on the system itself.

Best Restaurant Reservation and Table Management Systems in 2022

Eat App: A complete front-of-house table management system that is available on the web, tablets, and mobile devices. The monthly fee is $119 for an unlimited number of devices per restaurant.

Restaurant Management Software in 2022
Restaurant Management Software in 2022

Food Costing Software

The number one priority of a restaurant operator is to ensure profitability. The primary source of revenue in a restaurant is the food itself, so knowing the food cost of each menu item is critical.

By automating all calculations, food costing software simplifies the entire process. A good food costing software will assist you in keeping track of your inventory as well as providing detailed analytics for each dish.

Must-have features from your food costing software

  • Understand the profit margins for each dish in order to assess profitability.
  • To increase demand, highlight the money-making dishes.
  • Considers labor costs as well as fixed costs
  • Allows you to experiment with different price points to maximize profits.

Best Food Costing Software in 2022

FoodCo: Integrates completely with your existing accounting software. The intuitive controls make it simple to use. Prices begin at $4,000.

CostBrain: Real-time food costing with the ability to scan invoices directly. Prices range from $0 to $40, depending on the plan.

Download this free food cost calculator excel sheet instead.

Inventory Management Software

A good inventory management system provides restaurant owners with a clear picture of their inventory’s current state.

This eliminates the need for regular inventory checks, lowering the number of human errors.

With software automating the process, restaurants have more time to focus on running their businesses rather than completing menial tasks, and they are assured of having the right stock at the right time.

Inventory management software must-have features

  • Improves inventory order accuracy (Never overstock or understock)
  • Assist in keeping the company organized.
  • By automating the inventory process, time is saved.
  • Saves money by revealing which products are selling and which aren’t.
  • It is compatible with POS and accounting software.

When selecting an inventory management system, keep your budget in mind, as some products can be extremely expensive but unnecessary for your size restaurant.

Before making a decision, it is also critical to understand the inventory challenges you face in your restaurant.

Best inventory management software in 2022

SimpleOrder: Directly exports to accounting software. Reduces food costs. The cost is $19 per month or $65 per year.

Orca: POS support and financial tracking. Monthly cost: $129

WISK is a liquor inventory app that does it all. It assists restaurant managers in more efficiently organizing and ordering bottles. Starting at $124 per month.

Waitlist Software

If you own a popular restaurant or simply have a busy night, you understand the value of implementing a waitlist system.

When a restaurant is full, waitlist software allows operators to quickly add guests to a waiting list, who are then notified when a table becomes available.

This is accomplished by either a portable buzzer carried by the guest or, in more modern waitlist systems, by sending an SMS when a table is ready.

Waitlist software must-haves include:

  • Make the waitlist process more automated.
  • Learn more about your clientele.
  • Quick SMS functionality for alerting guests

Best waitlist software in 2022

WaitWhile: From anywhere, create a waitlist and notify guests via SMS updates. Set up check-in stations where guests can sign themselves in. Price: Depending on restaurant volume, prices range from $0 to $149 per month.

Queupad: Supports multiple waitlists and does not require internet access. The cost is zero.

Waitlisted: Works with a variety of other services. Allows guests to recommend friends to advance in line. Annual cost is $60.

Restaurant Accounting Software

Running a restaurant can be an exciting and rewarding endeavor, but it comes at a cost.

One of the most important aspects of restaurant operation is easy to overlook – restaurant accounting. Restaurants will fail if proper accounting practices are not implemented.

But what if your budget does not permit you to hire a restaurant accountant?

Restaurant accounting software is frequently inexpensive (sometimes even free) and simple to use. You’ll be balancing your books like a pro in no time.

Features of essential restaurant accounting software

  • Provides you with real-time financial information about your restaurant.
  • Accounts payable and receivable are both displayed.
  • Can be linked to other restaurant software (POS and payroll system)
  • Can be easily accessed from wherever you are

Best restaurant accounting software in 2022

Zipbooks: Personalized emails and invoices for small business owners. The cost is zero.

QuickBooks: Can be accessed from any device at any time and can generate accounting reports. Prices start at $5 per month (1-month free trial)

Cash Flow Management Software

Cash is king in the restaurant industry, and you’ll need to manage your cash flow to keep a steady flow of money coming in to balance the money going out.

Being profitable is not enough for a small restaurant; you must also have adequate cash flow to make that a reality.

Despite being one of the most important aspects of financial business stability, it is frequently overlooked by restaurant owners in favor of other business offerings.

If this is the case at your restaurant, learn how to easily manage your cash flow by utilizing low-cost cash flow management software.

Features of essential cash flow management software

  • Several cash flow views are available to monitor flow on a monthly, weekly, or even daily basis.
  • The ability to connect to your accounting software for seamless data viewing
  • Estimate future cash flow
  • Export data for external processing

Best cash flow management software in 2022

Pulse: All-in-one cash flow solution that integrates with QuickBooks. Prices start at $30 per month (1-month free trial)

Online Ordering Software

Restaurants need to rely on online ordering software more than ever in the post-Covid world. With restrictions preventing regulars from visiting their favorite establishments, it’s critical to provide simple alternatives that allow your guests to enjoy your offerings.

As a result of changing consumer preferences, more online ordering software providers have emerged, challenging the traditional approach to online ordering with all-in-one systems.

If you’re having trouble getting customers through the door in 2021, it might be time to consider online ordering software for your restaurant.

Must-have online ordering software features

  • Website ordering
  • Loyalty program
  • Integrated marketing
  • Order management
  • POS integration
  • Payment integration

Best online ordering software in 2022

UpMenu is an all-in-one online ordering system with loyalty, a restaurant website builder, and branded restaurant apps. Prices start at $49 per month (7-day free trial)

Restaurant Analytics Software

The main driver of profitability in your restaurant is efficiency. Restaurant analytics software will assist you in identifying various opportunities for efficiency improvement.

Whether your goal is to increase sales, improve employee productivity, cut costs, or even reduce fraud and theft, analytics software will allow you to look at all aspects of your restaurant’s operations.

Important restaurant analytics software features:

  • Creates a unique profile for each visitor to help you better understand your clientele.
  • Improve your understanding of your menu and make data-driven decisions.
  • Understand what each server does and how well they do it.

Best restaurant analytics software in 2022

Fishbowl: Econometric pricing, menu optimization, competitor auditing. Price: On request

Restaurant Menu Building Software

One of the most important aspects of any restaurant is a well-thought-out menu. Customers have no way of knowing what they can order and at what price without a menu. It is critical, however, to have a menu that not only follows menu engineering best practices, but also accurately reflects the restaurant’s personality.

What should you do if you have no experience designing restaurant menus and cannot afford to hire a professional designer? You’re in luck because the internet is brimming with both paid and free online restaurant menu makers that can easily do the job for you.

Important restaurant menu building software features

  • Drag & drop menu builder
  • Support for daily menus
  • Fully customizable
  • Promote special offers
  • Support for QR code menu

Best restaurant menu building software in 2022

iMenuPro: An online menu maker that allows you to create restaurant menus like a pro in seconds. Pricing begins at $9.75 per month.

Additional Restaurant Management Systems

Employee Management System

A straightforward approach to employee management that takes into account everything from pay stubs to time off requests. Allows restaurant owners to forego the time-consuming excel or paper-based methods in favor of a faster, cloud-based service.

Customer Satisfaction Software

Allows restaurant owners to collect valuable information from customers, which can then be used to make strategic decisions to increase customer satisfaction.

Customer Loyalty Software

Allows guests to return to your establishment by offering discounts and free meals after a certain number of visits. It also helps the restaurant’s reputation by spreading word of mouth.


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